GPS Asset Tracking Solution

City of Pasadena - Public Works Department, BSFMD has issued request for proposals, solicitation 2026-RFP-0394.

The City of Pasadena's Department of Public Works provides fleet maintenance services to City vehicles and equipment. The Department is seeking a vendor to provide comprehensive geolocational tracking and telematic hardware and software services for the City's fleet of vehicles and equipment. The selected vendor shall provide all hardware and software related to real-time tracking of the fleet. This should include equipment, storage of telematics data, training, and support. The City has a strong preference for a SaaS/cloud/hosted solution. The target start of the contract term is January 2027 with a term of five (5) years.

The City of Pasadena Fleet Division currently operates multiple software systems, some of which communicate and interface with one another. The Fleet Division utilizes Faster Asset Solutions Fleet Management, Gasboy Fuel Management Systems, and GPS Insight software programs on a routine basis. Currently, unique vehicular information such as odometer, engine hours, and idle hours data are transmitted from GPS Insight to Faster. Vendor will be expected to provide professional installation of GPS tracking equipment on approximately 750 vehicles and equipment. Vendor will be expected to provide professional deinstallation of GPS tracking equipment on approximately 500 vehicles and equipment. Vendor will be expected to provide technical support of the vehicle tracking devices throughout the life of the contract.

Responses are due October 21, 2026 at 12:00 PM PDT.

Questions must be submitted by September 16, 2026 at 12:00 PM PDT.

Commodity categories: Telecommunications; Data Processing, Hosting, and Related Services; Other Information Services; Automotive Equipment Rental and Leasing; Automotive Mechanical and Electrical Repair and Maintenance.

Contact: Ted Schuster, Management Analyst (tschuster@cityofpasadena.net, (626) 744-4342).

13 documents are attached to the notice: Master Services Contract; DoIT Technical Questionnaire; Unique Entity ID (SAM); REQUIRED FORMS - AAs - SIG-LEGAL-STATUS - DECLARATION OF NONCOLUSION 08022024 v2; DISQUALIFICATION_DISCLOSURE (4); CONFLICT_OF_INTEREST (5); Pasadena_Taxpayer_Protection_Amendment_Disclosure (2); DESIGNATED REPRESENTATIVESdocx.

The full solicitation document, addenda and the question-and-answer thread are on the agency's OpenGov portal at https://procurement.opengov.com/portal/pasadena/projects/279920. Responses are submitted electronically there, and a free vendor account is required before you can upload one.