Multidisciplinary On Call Professional Services: Plan Check, Engineering, Environmental, and Office & Field Support

As the agency published it

City of Pinole - Community Development Department has issued request for proposal.

The City of Pinole is soliciting proposals from qualified consulting firms to provide multidisciplinary on‑call professional services in support of the Community Development and Public Works Departments. The purpose of this effort is to supplement staff capacity, improve operational efficiency, and maintain high service levels across building, planning, engineering, environmental compliance, and public works functions. The City seeks to establish four‑year on‑call contracts, beginning February 1, 2027, with one or more consultants across a broad range of service categories. These services will support routine operations such as plan check, permit processing, and inspection, as well as meet periodic or urgent needs related to major development projects, capital improvement program delivery, regulatory compliance, and field staffing. Key Service Categories Consultants may propose for one or multiple scopes, including: Plan Review and Technical Review Services: Full‑discipline building plan check, civil and infrastructure review, stormwater (C3/C6) compliance, land development review, and related technical evaluations, conducted primarily through the City’s electronic permitting system (eTRAKiT). Professional Staffing & Field Services: As‑needed inspectors, permit technicians, code enforcement staff, and public works field support to assist during peak workloads, staff vacancies, or specialized service demands. Engineering and Public Works Support: Municipal engineering, infrastructure design, stormwater and wastewater planning, capital project support, hydrology/hydraulics, accessibility (CASp) compliance, energy evaluations, and technical consulting. Environmental & Regulatory Compliance: Environmental review, NPDES and stormwater program support, contamination assessment, site remediation, and industrial hygiene services. Construction Management Services: Project administration, field observation, schedule and cost tracking, contractor coordination, and QA/QC. Surveying, Mapping, Testing & Geotechnical Services: Boundary and topographic surveys, mapping, soils and materials testing, geotechnical evaluations, and related technical analyses. Financial, Economic, and Grant Support Services: Grant writing, compliance documentation, economic analyses, and reimbursement assistance. Real Estate Services: Right‑of‑way management, valuations, acquisitions, relocations, and lease‑related services. The City’s Community Development and Public Works Departments are experiencing increased demand due to major development activity, aging infrastructure, complex regulatory requirements, and staffing transitions. While each department maintains dedicated full‑time staff, both rely on specialized consultants to ensure timely processing of permits, consistent code enforcement, delivery of capital projects, and compliance with federal, state, and regional regulations. RFP Evaluation and Timeline Consultants will be selected based on: Understanding of the scope (15%) Methods and procedures (15%) Management, personnel, and relevant experience (30%) Coordination and communication capabilities (20%) Cost proposal (20%) Key dates: RFP Release: October 14, 2026 Letter of Intent (optional): October 27, 2026 Questions Due: November 3, 2026 Proposals Due: November 30, 2026 Interviews (if needed): December 14, 2026 Council Award (anticipated): January 18, 2027 Contract Start: February 1, 2027 Through this RFP, the City aims to secure flexible, highly qualified consulting partners capable of providing timely, professional, and cost‑effective support across multiple disciplines. These partnerships will enable the City to maintain high-quality public services, respond to development activity, ensure public health and safety, and deliver essential infrastructure projects efficiently.

The City is primarily a residential community located in the San Francisco Bay Area on the shores of San Pablo Bay in West Contra Costa County. Highway Interstate 80, which traverses Pinole, connects the San Francisco/Oakland metropolitan area with Sacramento and points east. Pinole is linked to central Contra Costa County which includes the cities of Martinez, Concord, and Pleasant Hill by State Route 4 which begins just north of Pinole and connects with Interstate 680. There are approximately four-square miles of land included in Pinole’s boundary. The City’s population on January 1, 2024 was 18,192, according to the California Department of Finance. The City of Pinole is a general law city that was incorporated on June 25, 1903. The City operates under a Council-Manager form of operation, whereby policies of the City Council are administered by a City Manager who is appointed by the City Council. All municipal departments operate under the supervision of the City Manager. The Council consists of five members who are elected at large for four-year overlapping terms. The Council elects one of the Council members to serve as Mayor each year. The City is a full-service city that provides the following services: public safety (police), public works, community services (including recreation and Pinole community television), community development, and general administration services. Community Development Department The mission of the Community Development Department is to guide orderly growth and development in Pinole, consistent with the General Plan and priorities of the City Council, and to protect the quality of life, health, safety, and welfare of residents in Pinole. The Community Development Department is comprised of the following divisions: The Building Division issues building permits and provides building, electrical, mechanical, plumbing, energy code and accessibility inspections for new construction, additions, and alterations of commercial, residential, and public projects to ensure a safe environment for the Pinole community. The Division performs rental housing inspections regularly and business license inspections on an as-needed basis. The Division is staffed with a full-time Building Official, a Building Inspector I/II (currently under contract, City is undergoing recruitment efforts for in-house Building Inspector I/II), and two Permit Technician I/II/III (currently one Permit Tech I and one Permit Tech III), and a Housing Inspector Program Manager (currently under contract, City is undergoing recruitment efforts for in-house Housing Inspector). The Code Enforcement Division investigates and addresses citizens’ complaints of health and safety issues. These issues include blight and graffiti, abandoned vehicles, and illegal dumping. The Division conducts proactive seasonal weed abatement enforcement in addition to tobacco retailer and massage establishment enforcement. The Division is staffed with one full-time Code Enforcement Of

Responses are due November 30, 2026 at 5:00 PM PST.

Questions must be submitted by November 3, 2026 at 5:00 PM PST.

Commodity categories: Architectural Services, Professional; Architectural And Engineering Services, Non-Professional; Administrative Consulting; Compliance Consulting, American Disabilities Act (ADA); Construction Consulting; Energy Conservation Consulting; Engineering Consulting; Environmental Consulting.

Contact: Lilly Whalen, Community Development Director (lwhalen@pinole.gov, (510) 954-6450).

3 documents are attached to the notice: Attachment B; Attachment A; Attachment C.

The full solicitation document, addenda and the question-and-answer thread are on the agency's OpenGov portal at https://procurement.opengov.com/portal/pinoleca/projects/317123. Responses are submitted electronically there, and a free vendor account is required before you can upload one.

Reproduced from the official notice via OpenGov Procurement - California. The agency's page is the one that counts.