2026 Mineral and Screenings invitation to bid

As the agency published it

City of Ellsworth, ME - Public Works has issued request for bid.

The City of Ellsworth is requesting bids to produce 10,000 cubic yards of usable winter sand for the 2026–2027 winter season by excavating and mechanically screening material at the City Gravel Pit on outer Main Street. The successful bidder will provide the equipment and labor needed to screen and stockpile material meeting the specified sand gradation. The City will provide its loader and trucks to move screened material and mix the sand with salt. Bidders shall also quote a separate unit price for on-call winter screening from January through April 2027, with work to begin within 48 hours of notice from Public Works. Alternate 1 requests separate prices for 10,000 cubic yards of already-screened sand: Option 1A includes contractor loading, hauling, and delivery to the Public Works sand pile; Option 1B includes the sand and supplier loading into City dump trucks at the source, with the City providing transport. Existing stockpiled sand is acceptable if it meets the specified gradation. Submit bids electronically through the City of Ellsworth Procurement Portal at https://procurement.opengov.com/portal/ellsworthmaine. The bid documents provide the detailed scope, material specifications, pricing requirements, and submission instructions.

The City of Ellsworth Public Works Department uses winter sand as part of its snow and ice control operations. A dependable supply of properly graded sand is needed to maintain traction on City roads during winter weather. The material must meet the specified gradation so it can be mixed with salt and used effectively by the City’s winter maintenance equipment. For the 2026–2027 winter season, the City is requesting bids to produce 10,000 cubic yards of usable winter sand by excavating and mechanically screening material at the City Gravel Pit on outer Main Street. Under the base bid, the contractor will provide the screening equipment and labor, and the City will provide its loader and trucks to move the screened material and mix the sand with salt. A separate on-call screening rate is requested for January through April 2027, with work to begin within 48 hours of notice from Public Works. Alternate 1 allows the City to compare screening at the City pit with purchasing already-screened sand that meets the same material specifications. Bidders may offer contractor delivery to the Public Works sand pile under Option 1A or supply and load the sand into City dump trucks at the source for City transport under Option 1B. Existing stockpiled sand is acceptable. Source information and recent gradation test results will help the City evaluate material suitability, availability, and the cost of each option.

Responses are due October 14, 2026 at 10:00 AM EDT.

Questions must be submitted by October 8, 2026 at 4:00 PM EDT.

Contact: Michael Harris, Public Works Director (mharris@ellsworthmaine.gov, (207) 667-7315).

1 document is attached to the notice: City_of_Ellsworth_Mineral_Screening_Bid_2026-2027 (1).

The full solicitation document, addenda and the question-and-answer thread are on the agency's OpenGov portal at https://procurement.opengov.com/portal/ellsworthmaine/projects/311181. Responses are submitted electronically there, and a free vendor account is required before you can upload one.

Reproduced from the official notice via OpenGov Procurement - Maine. The agency's page is the one that counts.