Public Music Performance Programming and Event Coordination Services
What this bid is
The City of Austin wants a contractor to run public live music programming and event coordination at downtown properties tied to the former Green Water Treatment Plant redevelopment. The work covers booking local musicians and performers, scheduling shows, arranging equipment and production support, getting the needed permits, and handling event logistics. The contractor would also work with City staff and the city's development partner to plan and carry out performances the City approves.
This is an Invitation for Quote, IFQ 7400 HAW1006, filed under General Services and listed on BusyBids under Site Utilities. Responses are due November 16, 2026 at 3:00 PM Central, submitted electronically through eResponse in Austin Finance Online. Paper offers are not accepted. Vendors must be registered with the City before submitting. The notice names an Offer and Acceptance Package, a Scope of Work, and an Evaluation Matrix. Questions go to Harley Wilson at harley.wilson@austintexas.gov. The City decides who is selected.
Who should bid
Site Utilities contractors - the work is Austin, TX.
Deadline
16 November 2026, 3:00 PM CST (2 days remaining - last confirmed 13 Nov)
How to submit
On the agency's own system, not on BusyBids. Open the official notice · Bid documents
As the agency published it
The City of Austin seeks a qualified contractor to provide public music performance programming and event coordination services at designated downtown properties associated with the former Green Water Treatment Plant redevelopment project. The contractor will be responsible for developing and coordinating live music performances, including identifying and securing local musicians and performers, scheduling performances, arranging equipment and production support, obtaining necessary permits, and managing event logistics. Services will also include collaborating with City staff and its development partner to plan and deliver approved performances that support local musicians and provide engaging live music experiences for the public.
Solicitation: IFQ 7400 HAW1006 · Type: Invitation for Quote (IFQ) · Category: General Services · Published: November 4, 2026
Responses due: November 16, 2026 at 3:00 PM Central, submitted electronically through eResponse in Austin Finance Online. Paper offers are not accepted.
Trades the city expects to be subcontracted: Event Planning Services.
Documents: IFQ Offer and Acceptance Package, IFQ Scope of Work, IFQ Evaluation Matrix
Contact: Harley Wilson, harley.wilson@austintexas.gov.
Vendors must be registered with the City of Austin before submitting an offer. See the city's vendor guidance at Doing Business with the City.
Reproduced from the official notice via City of Austin Active Solicitations. The agency's page is the one that counts.
What the notice says
- Submission
- Solicitation: IFQ 7400 HAW1006 · Type: Invitation for Quote (IFQ) · Category: General Services · Published: November 4, 2026Responses due: November 16, 2026 at 3:00 PM Central, submitted electronically through eResponse in Austin Finance Online.
- Evaluation
- Documents: IFQ Offer and Acceptance Package, IFQ Scope of Work, IFQ Evaluation MatrixContact: Harley Wilson, harley.
Read from the notice's own wording. BusyBids holds the notice, not the attached documents, and never assesses whether you meet a requirement - confirm anything that matters with the issuing agency.
Check before bidding
- Only 2 days left to prepare a bid.
Taken from the notice as published. BusyBids does not assess whether you meet a requirement - confirm anything that matters with the issuing agency.
Important dates
Add all to calendar| Event | Date and time | |
|---|---|---|
| Bid deadline2 days remaining - last confirmed 13 Nov | 16 November 2026, 3:00 PM CST check | 2 days |
Times are shown in the agency's own zone. Confirm every deadline against the official notice.
Bid documents
- IFQ_7400_HAW1006_IFQ_PAC_1_v1.pdf Open
- IFQ_7400_HAW1006_SOW_v1.pdf Open
- IFQ_7400_HAW1006_QUOTE_v1.xlsx Open
Downloaded from the agency, not from us - we link the package rather than hosting a copy, so you always get the current version.
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Where this came from
Collected from City of Austin Active Solicitations, first seen 5 November 2026, last confirmed 13 November 2026.
The notice text above and every date and requirement are reproduced from the source. Confirm every deadline against the official notice before you bid.
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About City of Austin
BusyBids has tracked 69 notices from City of Austin since September 2026, 20 of them open now. The open work falls under Electrical, General Contracting, Landscaping.