Paddock Video Board Replacement (Public Works)

As the agency published it

22nd District Agricultural Association - Facilities has issued invitation for bid, solicitation 27-003.

The District is soliciting bids from qualified contractors for the removal and replacement of the existing outdoor LED video board system at the Del Mar Fairgrounds. The District intends to award a single contract for Video Board Replacement Services, using Daktronics equipment or equivalent equipment manufactured by other vendors. The project includes the removal and disposal of the existing video board system and the furnishing, installation, configuration, testing, and commissioning of a new outdoor LED video board system utilizing the existing structural support framing. The Contractor shall provide all labor, materials, equipment, supervision, engineering, hardware, software, cabling, electrical connections, mounting components, controls, programming, testing, commissioning, training, and incidental services necessary to deliver a complete, integrated, and fully operational system. Daktronics brand, manufacturer, product, and model references identified in this Invitation for Bids (IFB), including Exhibit A1 – Specification Sheets, are provided to establish the District's intended system capabilities and minimum technical, functional, operational, and performance requirements. These references are intended to establish a basis of design and shall not be construed as a requirement to provide equipment exclusively manufactured by Daktronics. Bidders proposing equipment from other manufacturers shall identify the proposed manufacturer and model and submit supporting technical specifications, product literature, data sheets, and other documentation necessary to demonstrate that the proposed equipment meets or exceeds the essential specifications and performance requirements established in this solicitation. The District will evaluate proposed equivalent equipment based on technical compliance, functionality, compatibility, reliability, durability, maintainability, and overall suitability for the intended application. Requests for consideration of equivalent equipment shall be submitted in accordance with the submission requirements and deadlines established in this IFB. The District reserves the right to request additional information as necessary to complete its evaluation. The District board and staff have been actively engaged in a strategic planning process that has elaborated on its purpose, mission, vision, and organizational values in pursuit of ensuring a quality experience to guests and patrons of the District properties including the Del Mar Fairgrounds, Surf &Turf Recreation Center, and Del Mar Horsepark. Proposer is encouraged to elaborate on its alignment with the District’s strategic direction. The District may, at its sole and absolute discretion, reject any or all bids, or parts thereof, or reject any item or items herein, and waive any irregularities or technicalities. The District may re-advertise this IFB; postpone or cancel it, at any time, during IFB process. The decision as to who shall receive a contract award, or whether or not an award shall ever be made as a result of this IFB, shall be at the sole and absolute discretion of the District. The District reserves the right to award one or more contracts, or a part of a contract, on the bids submitted, either by award of all or some items to one Bidder, or by award of separate items or group of items to various Bidders, or to make an award without the consideration of option or renewal years, as the interests of the District may require.

BACKGROUND The 22 nd District Agricultural Association (District) is an institution of the State of California that owns and operates the Del Mar Fairgrounds and produces the San Diego County Fair, the largest annual event in the region. A nine-member Board of Directors, appointed by the Governor of California, oversees the District and conducts public meetings in accordance with the Bagley-Keene Open Meeting Act. District is not a taxpayer-funded organization; operations are primarily funded by revenues generated through activities and events hosted across three distinct properties: the 212-acre main campus known publicly as the Del Mar Fairgrounds, the 48-acre Surf & Turf Recreational Facilities, and the 64-acre equestrian center known as Del Mar Horsepark. NOTICE: The California Coastal Commission (CCC) has jurisdiction over all developments and improvements to District property. In addition, the San Diego Regional Water Quality Control Board (Regional Board) is the State agency responsible for ensuring compliance with the Clean Water Act and the District is required to comply with the California Environmental Quality Act (CEQA). PURPOSE, MISSION, VISION & VALUES District board and staff have been actively engaged in a strategic planning process to shape the future of the Del Mar Fairgrounds. Part of this process included the adoption of official statements that defined and elaborated on the purpose, mission, vision, and values of the organization in pursuit of ensuring a quality experience for guests and patrons of the Del Mar Fairgrounds. PURPOSE We are a timeless community treasure where all can flourish, connect, and interact through year-round exceptional experiences. MISSION We connect our community through shared interests, diverse experiences, and service to one another in an inclusive, accessible, and safe place with an emphasis on entertainment, recreation, agriculture, and education. VISION We will be the community’s iconic place for social interaction and cultural expression, honoring traditions, embracing innovation, celebrating excellence, and having fun. VALUES – We believe in... Fun! … celebrating the ordinary and the extraordinary in unique ways. A+ Quality … creating exceptional and memorable experiences. Integrity … being responsible to our community, the environment and to one another. Respect … providing an inclusive and interactive place where all people can connect. Service … purposeful and inspiring engagement. ABOUT THE DEL MAR FAIRGROUNDS The Del Mar Fairgrounds was founded in 1936 — more than two decades prior to the incorporation of the City of Del Mar — to host the annual San Diego County Fair. Today, the facilities include 200,000 square feet of trade show and meeting space, a 15,000-seat grandstand, a 3,500-9,000 seat multi-use outdoor arena, a one-mile dirt surface horse racing track, and a 23,000 square foot entertainment center known as The Sound at Surfside. Events hosted at the Fairgrounds fall into two cate

Responses are due December 8, 2026 at 1:00 PM PST.

Questions must be submitted by November 25, 2026 at 1:00 PM PST.

A mandatory pre-proposal conference is scheduled for November 17, 2026 at 10:00 AM PST at Paddock Court 2260 Jimmy Durante Boulevard Del Mar, CA 92014 Proposers must RSVP through OpenGov no later than three (3) business days prior to the scheduled site tour..

Contact: Brad Mason, Director (bmason@sdfair.com, (858) 792-4285).

1 document is attached to the notice: IFB 27-003 Sample Standard Agreement.

The full solicitation document, addenda and the question-and-answer thread are on the agency's OpenGov portal at https://procurement.opengov.com/portal/sdfair/projects/321991. Responses are submitted electronically there, and a free vendor account is required before you can upload one.

Reproduced from the official notice via OpenGov Procurement - California. The agency's page is the one that counts.