TOWNWIDE MULTIFUNCTION COPIER AND MANAGED PRINT SERVICES

As the agency published it

Town of Manchester - Purchasing has issued request for proposal, solicitation 26/27-1.

The Town of Manchester is seeking proposals from qualified and experienced firms to provide new multifunction copiers and printers (MFDs), along with comprehensive managed print services, print management software, maintenance, support, and supplies. The intent of this RFP is to replace the Town’s existing fleet with modern, secure, and efficient equipment. The Town is specifically seeking a consolidated deployment model, with one or a maximum of two shared devices per floor in each building, utilizing secure access controls such as keypad or badge authentication. The submissions should include the options to lease and purchase. Submissions will be evaluated based on the criteria shown in this request and will be awarded based on the best interests of the Town. A non-mandatory walk through to establish basic needs will be conducted.

The Town operates multiple municipal buildings supporting administrative, public safety, public works, and community services functions. The current copier and printer fleet varies in age, functionality, and efficiency. The Town’s goals for this project include: Reducing the total number of devices through consolidation Enhancing document security through user authentication Improving cost predictability and transparency Increasing reliability and service responsiveness Standardizing equipment across departments Implementing centralized print management and reporting The preferred equipment must be capable of copying, printing, scanning, duplexing, finishing, and other features incorporated within the equipment and must connect to the Town network. Respondents are responsible for being knowledgeable of the features incorporated within the listed equipment. Firms submitting proposals must be prepared to enter into a lease agreement for the provision of equipment and services as set forth in this RFP.

Responses are due October 23, 2026 at 11:00 AM EDT.

Questions must be submitted by October 20, 2026 at 4:00 PM EDT.

A non-mandatory pre-proposal conference is scheduled for October 14, 2026 at 10:30 AM EDT at Lincoln Center, 494 Main Street, Manchester, CT 06040.

Commodity categories: Multi-Function Office Machines (Combination of Fax-Copier-Scanner-Printer, etc.).

Contact: Cora Narracci, Purchasing Agent (cnarracci@manchesterct.gov, (860) 647-3033).

1 document is attached to the notice: Town of Manchester 2026 Holiday Calendar.

The full solicitation document, addenda and the question-and-answer thread are on the agency's OpenGov portal at https://procurement.opengov.com/portal/townofmanchester/projects/282535. Responses are submitted electronically there, and a free vendor account is required before you can upload one.

Reproduced from the official notice via OpenGov Procurement - Connecticut. The agency's page is the one that counts.