Town of Waterford · Solicitation RFP# 26-016

Jordan Fire House HVAC design and build upgrades

Waterford, CT City Posted Nov 3, 2026 Last verified Nov 14, 9:20 AM
HVAC General Contracting 19 days remaining

What this bid is

The Town of Waterford wants one design-build team to handle HVAC upgrades at the Jordan Fire House at 89 Rope Ferry Road in Waterford, CT. One firm would investigate, design, permit, furnish, install, test and commission the work under a single contract, with the Town approving the design before installation starts. Scope named in the notice covers the boiler and distribution, zoning, cooling for the second-floor meeting hall, and attic cooling and ductwork. The station is an operating fire department, so the work must keep it running.

The notice lists a mandatory pre-proposal conference on 12 November 2026 at 10:00 AM EST at the site. Questions are due 23 November 2026 at 4:00 PM EST, and responses are due 3 December 2026 at 2:00 PM EST. Responses go through the OpenGov portal, which requires a free vendor account. Contact is Christopher Haley, Director of Fire Services, at chaley@waterfordct.org or (860) 440-0544.

The notice says the agency will review responses, and the notice does not state budget, size or duration. Five attachments are listed, including a prevailing wage document and sample performance and payment bonds. Read the full solicitation on the portal to confirm requirements.

Who should bid

HVAC, General Contracting contractors - the work is Waterford, CT.

Deadline

3 December 2026, 2:00 PM EST (19 days remaining - last confirmed 14 Nov)

How to submit

On the agency's own system, not on BusyBids. Open the official notice

As the agency published it

Town of Waterford - Fire has issued request for proposal, solicitation RFP# 26-016.

The Town of Waterford is seeking a single design-build team to investigate, design, permit, furnish, install, test, and commission HVAC upgrades at 89 Rope Ferry Road. The design-builder is responsible for licensed professional design and complete construction under one contract, subject to Town approval of the design before installation.

The facility is an operating fire department. The Town seeks replacement and improvement of its heating and cooling systems, including the boiler and distribution, zoning, second-floor meeting hall cooling, and attic cooling and ductwork. The design-builder shall verify field conditions, size all systems, and develop a manufacturer-neutral, code-compliant solution that keeps the station operational during the work.

Responses are due December 3, 2026 at 2:00 PM EST.

Questions must be submitted by November 23, 2026 at 4:00 PM EST.

A mandatory pre-proposal conference is scheduled for November 12, 2026 at 10:00 AM EST at 89 Rope Ferry Road, Waterford CT 06385.

Commodity categories: HVAC Equipment, Accessories and Supplies (Not Otherwise Classified); Recycled HVAC Products, Accessories, and Supplies; Pipeline Equipment and Tools (For Construction and Laying of the Pipeline); Building Construction Services, New (Incl. Maintenance And Repair Services); Building Construction, Non-Residential (Office Bldg., etc.); Building Construction, Commercial and Institutional; Building Construction (Not Otherwise Classified); Heating, Ventilating and Air Conditioning (HVAC).

Contact: Christopher Haley, Director of Fire Services (chaley@waterfordct.org, (860) 440-0544).

5 documents are attached to the notice: JordanFireHouse_HVACUpgrades_BuildingSchedule; Prevailing_Wage_Law (14); Waterford_Jordan_HVAC_Sample_Contract - SSWBGG rev_ (002); PERFORMANCE_BOND; Payment_Bond.

The full solicitation document, addenda and the question-and-answer thread are on the agency's OpenGov portal at https://procurement.opengov.com/portal/waterfordct/projects/317214. Responses are submitted electronically there, and a free vendor account is required before you can upload one.

Reproduced from the official notice via OpenGov Procurement - Connecticut. The agency's page is the one that counts.

What the notice says

Site visit
Mentioned
Questions due
23 Nov 2026

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Check before bidding

  • The notice describes a mandatory site visit or pre-bid meeting - a bid from anyone who did not attend is usually rejected unopened.
  • The notice lists a pre-bid meeting on 12 November - check whether attendance is mandatory.
  • Questions close on 23 November, before the bid deadline.

Taken from the notice as published. BusyBids does not assess whether you meet a requirement - confirm anything that matters with the issuing agency.

Important dates

Add all to calendar
EventDate and time
Pre-bid meetingcheck the notice for whether attendance is mandatory 12 November 2026, 10:00 AM EST check
Questions due 23 November 2026, 4:00 PM EST check
Bid deadline19 days remaining - last confirmed 14 Nov 3 December 2026, 2:00 PM EST check 19 days

Times are shown in the agency's own zone. Confirm every deadline against the official notice.

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Where this came from

Collected from OpenGov Procurement - Connecticut, first seen 3 November 2026, last confirmed 14 November 2026.

The notice text above and every date and requirement are reproduced from the source. Confirm every deadline against the official notice before you bid.

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About Town of Waterford

BusyBids has tracked 5 notices from Town of Waterford since September 2026, 1 of them open now. The open work falls under General Contracting, HVAC.

Every Town of Waterford bid BusyBids tracks