Request for Quotation (RFQ): Headworks Actuator Valve Upgrade Project
What this bid is
Gary Sanitary District in Gary, Indiana wants quotes to upgrade five existing electric actuator assemblies at its headworks and primary treatment valves. Three are primary butterfly valve actuators (North, Center and South) and two serve the East and West Main Sluice Gates at Headworks. The goal is faster opening and closing while keeping operation safe and reliable. The request covers replacement or upgraded actuators plus controls, position indication screens and accessories for a complete working installation. Installation, commissioning and startup services are welcome as part of the quote.
Questions are due November 11, 2026 at 5:00 PM CST. Quotes are due November 16, 2026 at 12:00 PM CST. Submit electronically through the agency's OpenGov portal, which requires a free vendor account. The contact is Timothy Alston, Plant Superintendent, at talston@garysan.gov or (240) 543-8231. The filed trades are plumbing, electrical and fencing. The district decides which quote, if any, it accepts.
Who should bid
Plumbing, Electrical, Fencing contractors - the work is Gary, IN.
Deadline
16 November 2026, 12:00 PM CST (20 days remaining - last confirmed 27 Oct)
How to submit
On the agency's own system, not on BusyBids. Open the official notice
As the agency published it
Gary Sanitary District - Maintenance has issued request for quotation, solicitation 2026-RFQ-061.
Project Summary Gary Sanitary District is requesting quotations for upgrades to five existing electric actuator assemblies: three primary butterfly valve actuators and two Headworks main sluice gate actuators. The primary objective is to improve opening and closing speeds while maintaining safe, reliable operation, with updated position indication screens and compatible controls. Quotation submissions should follow the requirements and instructions in this RFQ.
Gary Sanitary District is soliciting quotations from qualified vendors for the upgrade of five existing electric actuator assemblies serving the East and West Main Sluice Gates at Headworks and the North, Center, and South Primary Butterfly Valves. The existing actuator assemblies are aging and require upgrades to improve operational performance, reliability, and actuation speed. A primary objective is to increase the speed at which the valves and gates open and close, reducing current operating times while maintaining safe, reliable, and controlled operation. The District is requesting quotations for replacement or upgraded actuators and all associated components, controls, position indication screens, and accessories required for a complete and functional installation. Vendors capable of providing installation, commissioning, and startup services are encouraged to include those services in their quotations.
Responses are due November 16, 2026 at 12:00 PM CST.
Questions must be submitted by November 11, 2026 at 5:00 PM CST.
Commodity categories: Water Supply, Groundwater, Sewage Treatment, And Related Equipment (Not For Air Conditioning, Steam Boiler, Or Laboratory Reagent Water).
Contact: Timothy Alston, Plant Superintendent (talston@garysan.gov, (240) 543-8231).
1 document is attached to the notice: Gary_Sanitary_District_Headworks_Actuator_Valve_Upgrade_RFQ.
The full solicitation document, addenda and the question-and-answer thread are on the agency's OpenGov portal at https://procurement.opengov.com/portal/garysan/projects/318765. Responses are submitted electronically there, and a free vendor account is required before you can upload one.
Reproduced from the official notice via OpenGov Procurement - Indiana. The agency's page is the one that counts.
What the notice says
- Questions due
- 11 Nov 2026
Read from the notice's own wording. BusyBids holds the notice, not the attached documents, and never assesses whether you meet a requirement - confirm anything that matters with the issuing agency.
Check before bidding
- Questions close on 11 November, before the bid deadline.
Taken from the notice as published. BusyBids does not assess whether you meet a requirement - confirm anything that matters with the issuing agency.
Important dates
Add all to calendar| Event | Date and time | |
|---|---|---|
| Questions due | 11 November 2026, 5:00 PM CST check | |
| Bid deadline20 days remaining - last confirmed 27 Oct | 16 November 2026, 12:00 PM CST check | 20 days |
Times are shown in the agency's own zone. Confirm every deadline against the official notice.
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Where this came from
Collected from OpenGov Procurement - Indiana, first seen 21 October 2026, last confirmed 27 October 2026.
The notice text above and every date and requirement are reproduced from the source. Confirm every deadline against the official notice before you bid.
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About Gary Sanitary District
BusyBids has tracked 7 notices from Gary Sanitary District since September 2026, 3 of them open now. The open work falls under Plumbing, Site Utilities, Electrical.