Clean Heat Rebate Administration

As the agency published it

City of Seattle - Office of Sustainability and Environment has issued request for proposal, solicitation 2025-067.

The City of Seattle is seeking proposals for Clean Heat Rebate Administration. The City of Seattle (City) is committed to eliminating carbon pollution from buildings by accelerating the transition away from fossil‑fuel-based appliances and equipment. Building on more than a decade of work to reduce emissions from oil‑heated homes, the City is expanding its efforts to reduce reliance on fossil fuels and transition homes to energy-efficient, electric appliances, including but not limited to heat pumps, heat pump water heaters and electric cooking. To support this transition, the City intends to provide instant rebates for the replacement of oil heating systems with high efficiency electric heat pumps which will reduce upfront conversion costs, streamline participation and accelerate the adoption of clean, electric heating and cooling. Subject to available budget, the City may expand the Clean Heat Program to also include incentives for gas heating systems to heat pumps (including window heat pumps), and heat pump water heaters to further reduce fossil fuel use. The City seeks to partner with qualified consultants capable of administering passthrough rebates to homeowners, creating and coordinating a participating contractor network, securely managing participant data, and supporting a program that is accessible, equitable, and effective through highly effective marketing. This approach reflects Seattle’s broader climate goals to reduce household emissions, lower energy burdens, increase resilience, and support households—particularly moderate-income households in overburdened communities—in adopting clean, safe, and efficient technologies. Proposals are due no later than 5:00 PM on November 13, 2026. All questions are to be submitted through the e-procurement portal at https://procurement.opengov.com/portal/seattle no later than 5:00 PM on October 22, 2026.

Responses are due November 13, 2026 at 5:00 PM PST.

Questions must be submitted by October 22, 2026 at 5:00 PM PDT.

A non-mandatory pre-proposal conference is scheduled for October 22, 2026 at 10:00 AM PDT at https://events.gcc.teams.microsoft.com/event/f23ebf94-6652-444b-823b-fbcab07c5cd3@78e61e45-6beb-4009-8f99-359d8b54f41b?source=copyLinkLegacyShareLinkDialog.

Contact: Christine Bunch, Climate and Energy Advisor (christine.bunch@seattle.gov, (206) 615-1633).

2 documents are attached to the notice: City of Seattle Insurance Transmittal Document; City of Seattle Contract Boilerplate Language.

The full solicitation document, addenda and the question-and-answer thread are on the agency's OpenGov portal at https://procurement.opengov.com/portal/seattle/projects/294637. Responses are submitted electronically there, and a free vendor account is required before you can upload one.

Reproduced from the official notice via OpenGov Procurement - Washington. The agency's page is the one that counts.