Jay Lively Ice Chiller Replacement and Maintenance Project

As the agency published it

City of Flagstaff, AZ - Public Works - Facilities Maintenance has issued invitation for bid, solicitation 2027-508.

The project is located at the Jay Lively Activity Center in Flagstaff, AZ. The scope of work includes selective demolition of existing water-cooled chillers, evaporative coolers, pumps, air control devices, and piping, and the installation of two new air-cooled chillers, primary chilled water pumps, air control devices, and a hydronic reheat loop. New equipment shall be connected to existing chilled water piping. The new reheat loop shall be connected to the existing heat exchanger HX-2. New controls devices, wiring, and programming shall be provided to integrate all new equipment into the existing BAS system. New chillers shall have BACnet communication. Note, new chilled water supply and return mains to the new chillers and pumps are designed at 6”, based on the design flow rate of the new chilled water pumps. The existing chilled water mains (installed under the separate piping project) are designed at 8” to accommodate the existing chilled water pump’s higher flow rate. The new 6” pipe will be connected to the existing 8” mains with reducers. A new 1000 amp main electrical switchboard will be provided and installed by the owner to feed the building. An electrical service upgrade will be required to support the new equipment. The City of Flagstaff will coordinate all requirements with the local utility to implement the service upgrade.

The Contract will be awarded to the lowest responsible Bidder whose bid is responsive to this Invitation for Bids and will be most advantageous to the Owner. The responsibility of the Bidder will be based on the factors described in Article 16 of the Procurement Code Manual: The responsibility criteria include: The Bidder’s capacity to do the work, including adequate finances, equipment, facilities, employees and competing commitments; The competency and responsibility of the Bidder’s proposed subcontractors; The Bidder’s experience in performing similar work; The Bidder’s integrity and record of performance: Positive factors include but are not limited to timely completion within budget, quality of work, prompt resolution of problems, good working relationships and the ability to resolve disputes without litigation; and Negative factors include but are not limited to past contract terminations or deductions due to failure to perform; termination for cause due to breach; failure to comply with the Contract; documented poor performance; customer complaints and/or negative references; unresolved disputes with project owners or subcontractors; and litigation without merit. In addition, any of the grounds set forth in Article 30 of the Procurement Code Manual for suspension or debarment may be considered. The Bidder is qualified legally to contract with the Owner; Whether the Bidder has truthfully supplied all information concerning its responsibility requested by the Purchasing Agent; Whether the Bidder holds any required and active valid State of Arizona license(s) to conduct business or to perform the work proposed; and Any other evaluation criteria listed in the solicitation. Examples of other evaluation criteria include, but are not limited to, the requirement of a balanced bid, requirement that the bid or proposal identify the percentage and cost of work that each subcontractor will perform and a cap on the total Project value that can be completed by subcontractors, or requirement that no work shall be subcontracted. Any single factor or combination of factors may be grounds for determination of non-responsibility. Additional factors shall include the Bidder’s past performance, specifically, on contracts with the Owner, or other public agencies. This includes threats of litigation, contract terminations for any reason, and the lack of ability to resolve disputes without litigation. The Owner may select a Bidder and enter into a Contract for reasons other than the lowest price bid. Those desiring to submit bids shall obtain copies of detailed plans, specifications and proposal forms and full information as to the proposed work from the OpenGov website: https://procurement.opengov.com/portal/flagstaffaz. All documents related to the Project are located on the PlanetBids website. There will be no plan holders list available.

Responses are due November 12, 2026 at 12:00 PM MST.

Questions must be submitted by November 5, 2026 at 12:00 PM MST.

Contact: Joe Ronningen, Facilities Maintenance Superintendent (marshall.ronningen@flagstaffaz.gov, (928) 221-5529).

8 documents are attached to the notice: Exhibit A - Jay Lively Project Narrative & Special Provisions; Exhibit B - Revision to MAG (1); Exhibit C - Jay Lively Bid Tabulation Form (PDF for organization only 6. Price Proposal is the only accepted bid submission); Exhibit D - Final Plans - Piping Replacement Permit Drawings; Exhibit E - COF Record Drawings Checklist; Exhibit F - Statutory Bond; Exhibit G – Labor and Materials Bonds; Exhibit H - Sample Construction Contract.

The full solicitation document, addenda and the question-and-answer thread are on the agency's OpenGov portal at https://procurement.opengov.com/portal/flagstaffaz/projects/313243. Responses are submitted electronically there, and a free vendor account is required before you can upload one.

Reproduced from the official notice via OpenGov Procurement - Arizona. The agency's page is the one that counts.