Supply of Fluid Analysis Kits and Laboratory Testing Services for Heavy-Duty Vehicles and Equipment

As the agency published it

City of Pasadena - Public Works Department, BSFMD has issued informal selection, solicitation 2026-Informal-0570.

The City of Pasadena Public Works Department, Building Systems and Fleet Management Division (BSFMD), is seeking a qualified vendor to provide fluid sampling kits and laboratory analysis services for City-owned heavy-duty vehicles and equipment on an as-needed basis. The vendor shall provide sampling kits to the City for motor oil, power steering fluid, engine coolant, transmission fluid, and hydraulic fluid. City personnel will collect fluid samples and return the completed kits to the vendor's designated laboratory for analysis. Upon completion of testing, the vendor shall provide laboratory results and recommendations electronically via email to designated City personnel. This is an informal solicitation intended to establish a vendor for ongoing service needs throughout Fiscal Year 2027.

The City operates and maintains a diverse fleet of heavy-duty vehicles and equipment, including refuse collection trucks, street sweepers, vacuum trucks, and other specialized municipal equipment. Fluid analysis is utilized as part of the City's preventative maintenance to monitor vehicle and equipment conditions, identify potential mechanical issues, detect fluid contamination, and support maintenance decisions intended to reduce equipment downtime and costly repairs.

Responses are due November 2, 2026 at 3:00 PM PST.

Questions must be submitted by October 26, 2026 at 2:00 PM PDT.

Commodity categories: Testing Laboratories; Testing Laboratories.

Contact: Elena Olimpio, Management Analyst (eolimpio@cityofpasadena.net, (626) 744-4020).

7 documents are attached to the notice: REQUIRED_FORMS_-_AAs_-_SIG-LEGAL-STATUS 02112026; DoIT Technical Questionnaire; RELEVANT EXPERIENCE FORM; Disclosure of Lobbying Activities; Unique Entity ID (SAM); Federal_Required_Certification; Emergency FEMA TC.

The full solicitation document, addenda and the question-and-answer thread are on the agency's OpenGov portal at https://procurement.opengov.com/portal/pasadena/projects/317350. Responses are submitted electronically there, and a free vendor account is required before you can upload one.

Reproduced from the official notice via OpenGov Procurement - California. The agency's page is the one that counts.