Downtown Lighting System Improvements

City of Ridgefield - Public Works has issued request for proposal, solicitation P26015.

The City of Ridgefield is accepting sealed proposals for P26015: Downtown Lighting System Improvements to be received no later than Tuesday, October 6, 2026 at 4:00 p.m. The City of Ridgefield is seeking proposals from qualified lighting design, electrical engineering and infrastructure firms to provide planning, design, and implementation services for Downtown lighting system improvements. The City seeks a consultant team capable of delivering a modern, consistent, energy-efficient, and visually appealing downtown lighting system that improves public safety, supports nighttime economic activity and reduces environmental impacts such as glare and light trespass. All work shall be completed by December 15, 2029. Proposal packets may be viewed and downloaded via the City’s e-Procurement Portal at https://procurement.opengov.com/portal/ridgefieldwa. Respondents are required to register for a free account via the City’s e-Procurement Portal hosted by OpenGov Procurement. Once respondent has completed registration, you will have access to download the Request for Proposals and will receive addenda notifications to your email by clicking “Follow” on this project. Ultimately, it is sole responsibility of each respondent to periodically check the site for any addenda at https://procurement.opengov.com/portal/ridgefieldwa. All project or contract language specific questions, requests for substitutions or changes, or requests for clarification must be submitted via the City’s e-Procurement Portal, located at https://procurement.opengov.com/portal/ridgefieldwa by 4:00 p.m. on Monday, September 28, 2026. Incomplete or late inquiries may not be considered. Proposers will have the option of submitting their packets online via the City’s e-Procurement Portal hosted by OpenGov Procurement, by hand delivery, or United States Postal Service. If choosing to submit online, electronic submissions must be received by the City through the City’s e-Procurement Portal located at https://procurement.opengov.com/portal/ridgefieldwa no later than 4:00 PM (Pacific Time) Tuesday, October 6, 2026. This is the preferred method. Submissions received after the specified time will not be accepted. The City’s e-Procurement Portal Clock is the official clock for the determination of all deadline dates and times. Without exception, responses will not be accepted after the submission deadline regardless of any technical difficulties such as poor internet connections. The City strongly recommends completing your response well ahead of the deadline. Submissions received by fax or E-mail will not be accepted. If the electronic submission process is not an option, the City will also accept hand delivered or mailed submissions that shall be placed in a sealed envelope which clearly states the name of the proposer, the date of the proposal opening, and the title “Downtown Lighting System Improvements”. Hand delivered submissions shall be delivered to Ridgefield Administrative and Civic Center (RACC), 510 Pioneer Street, Suite B, Ridgefield, Washington 98642. Submissions that are not received by proposal closing of 4:00 p.m. local time, Tuesday, October 6, 2026, will not be considered complete and will be forfeited. Submissions delivered via United States Postal Service shall be enclosed in another envelope that is addressed to the attention of the Procurement Coordinator, City of Ridgefield, P.O. Box 608, Ridgefield, Washington 98642. Mail to the City of Ridgefield is received by 10:00 a.m. each day. Proposers may call the Procurement Coordinator to verify receipt of their submission. Submissions that are mailed and not received by proposal closing of 4:00 p.m. local time, Tuesday, October 6, 2026, will not be considered complete and will be forfeited. The City of Ridgefield is committed to providing equal opportunities to State of Washington-certified Minority, Disadvantaged, and Women's Business Enterprises in contracting activities. The City of Ridgefield, in accordance with Section 504 of the Rehabilitation Act (Section 504) and the Americans with Disabilities Act (ADA), commits to nondiscrimination on the basis of disability in all of its programs and activities. This material can be made available in an alternate format by contacting Melissa Irwin, Bids@ridgefieldwa.us or 360-857-3557. The City of Ridgefield in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252,42 U.S.C. 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award. The City reserves the right to cancel this request or reject any and all Submittals or to waive any minor formalities of this call if the be

The City of Ridgefield has 16 existing cobra head streetlights that are attached to Clark Public Utility (CPU) poles. One existing cobra head streetlight is not attached to a CPU pole. All fixtures are currently maintained by CPU and are Autobahn LED Cobra Head model, manufactured by Acuity Brands. The existing lights in the downtown area of the city experiences lighting challenges including inconsistent lighting levels, glare, and poor uniformity. Electrical infrastructure is outdated and upgrading to more modern standards is desired. There has been concern for public safety, comfort, ambiance, and nighttime usability.

Responses are due October 6, 2026 at 4:00 PM PDT.

Questions must be submitted by September 28, 2026 at 4:00 PM PDT.

Contact: Miranda Lange, Infrastructure Deputy Director (miranda.lange@ridgefieldwa.us, (360) 857-5022).

2 documents are attached to the notice: Professional Services Contract Sample; P26015_RFP Downtown Lighting.

The full solicitation document, addenda and the question-and-answer thread are on the agency's OpenGov portal at https://procurement.opengov.com/portal/ridgefieldwa/projects/305846. Responses are submitted electronically there, and a free vendor account is required before you can upload one.