Emergency Power Supply Systems [Industrial Generators and Automatic Transfer Switch] Preventative Maintenance, Testing and Repair Services

City of Phoenix - Public Works has issued invitation for bid, solicitation IFB-26-0395.

The City of Phoenix invites sealed offers for Emergency Power Supply Systems Preventative Maintenance, Testing and Repair Services. The Effective Date of this Agreement will be upon final signature and recording by the City Clerk’s department. The Commencement Date of this Agreement will be up on December 1, 2026 which is o n or after the ordinance approved start date or the contract term start date that the Phoenix City Council approves or the Effective Date, whichever is later. The term of this Agreement will be for five years, beginning on the Commencement Date, with no options to extend. This solicitation is available through the City’s Procurement Portal. For technical support issues related to the City's Procurement Portal, Offeror may use the support bubble on the bottom right, or email procurement-support@opengov.com for any assistance. For other issues related to this solicitation please contact the procurement officer listed under Contact Information. Notwithstanding the foregoing, this Agreement will terminate upon the earliest occurrence: by reaching the end of the term including any extensions exercised, or termination pursuant to the provisions of this Agreement.

The City of Phoenix relies on its Emergency Power Supply Systems, including Industrial Generators and Automatic Transfer Switches (ATS), to maintain essential services during utility outages, extreme weather events, and planned electrical work. These systems ensure that key public operations, safety functions, and facility infrastructure remain powered without interruption when normal electrical service is unavailable. Because these assets operate in demanding conditions and may remain idle for long periods between events, regular preventative maintenance is critical. Components such as engines, fuel systems, batteries, cooling systems, and ATS controls can degrade over time due to heat, dust, vibration, and environmental exposure common in the Phoenix area. Without consistent inspection, testing, and timely repairs, the risk of system failure increases potentially impacting public services and operational readiness. This project seeks a qualified vendor who can provide dependable maintenance and repair services that keep the City’s emergency power systems fully functional, compliant, and ready for immediate operation. Clear communication, thorough documentation, proactive issue identification, and strong technical expertise will be key factors in ensuring long-term reliability. A vendor who excels in these areas will help the City minimize downtime, reduce unexpected repair costs, and maintain confidence in the performance of its emergency power infrastructure.

Responses are due October 9, 2026 at 2:00 PM MST.

Questions must be submitted by September 25, 2026 at 2:00 PM MST.

A non-mandatory pre-proposal conference is scheduled for September 18, 2026 at 10:00 AM MST at Pre-Offer Conference Link: Join meeting: https://teams.microsoft.com/meet/248707633280270?p=ulY4Qef55g5HF3FXGo Meeting ID: 248 707 633 280 270 Passcode: 8Dp95F57 Join on a video conferencing device Tenant key: cityofphoenix@m.webex.com Video ID: 118 896 334 7.

Commodity categories: Electrical Accessories: Alternators, Ammeters, Distributors, Generators, Regulators, Starters, etc.; Generators, Portable, Engine Driven (Including Fog and Mist Types); Generators, Stationary Type (Not Automotive); Generators, Over 25 MW, Power Plant, Including Parts and Accessories (Also see 285-37,39); Electrical (Alternator/Generator, Battery, Ignition System, Lights, etc.) Maintenance and Repair; Generators, Portable and Stationary, Including Parts and Accessories Maintenance and Repair.

Contact: Alvaro De Loera, Senior Buyer (alvaro.de.loera@phoenix.gov, (602) 534-2743).

13 documents are attached to the notice: Aviation Supplemental Terms; Aviation Equipment List; Convention Center Equipment List; Public Works Equipment List; WSD ATS Equipment List; WSD ATS SPECS; WSD Generator Equipment List; WSD Generator SPECS.

The full solicitation document, addenda and the question-and-answer thread are on the agency's OpenGov portal at https://procurement.opengov.com/portal/phoenix/projects/276927. Responses are submitted electronically there, and a free vendor account is required before you can upload one.