City of Palo Alto · Solicitation RFQ199445

Refurbishment of Existing On Load Tap Changer at Adobe Creek Substation - AC21

Palo Alto, CA City Posted Oct 15, 2026 Last verified Oct 27, 9:20 AM
HVAC Electrical 7 days remaining

What this bid is

The City of Palo Alto Utilities wants a contractor to refurbish an existing on load tap changer (OLTC) on a transformer at the Adobe Creek Substation in Palo Alto, California. The work listed includes repairing the radiators and flanges, re-gasketing throughout, and processing the oil, followed by final testing and commissioning. The notice says the transformer is currently off-line and the city considers the outage a reliability risk for nearby customers.

The request is a request for quotes, solicitation RFQ199445. Questions are due 27 October 2026 at 1:00 PM PDT. A pre-proposal conference is scheduled for 26 October 2026 at 10:00 AM PDT; the notice calls it non-mandatory, though the BusyBids flags describe a mandatory pre-bid meeting, so confirm this with the agency. Responses are due 3 November 2026 at 3:00 PM PST and are submitted electronically on the OpenGov portal, which requires a free vendor account.

The notice mentions a bid, performance or payment bond and includes insurance requirements as attached documents. Confirm the amounts and forms with Ann Marie Romero, Contracts Administrator, at annmarie.romero@paloalto.gov or (650) 329-2460. The city decides who is selected.

Who should bid

HVAC, Electrical contractors - the work is Palo Alto, CA.

Deadline

3 November 2026, 3:00 PM PST (7 days remaining - last confirmed 27 Oct)

How to submit

On the agency's own system, not on BusyBids. Open the official notice

As the agency published it

City of Palo Alto - Utilities has issued request for quotes, solicitation RFQ199445.

Project Scope of Work The project will include the following tasks: refurbishment of existing OLTC; radiator & flange repair; comprehensive re-gasketing; and, oil processing & commissioning. Final testing and commissioning upon completion of the work will include TTR (Transformer Turns Ratio, Power Factor (Doble) testing, and Sweep Frequency Response Analysis (SFRA) to ensure proper operation of the refurbished OLTC and its mechanical configuration.

Adobe Creek Substation is vital to the City of Palo Alto Utilities’ (CPAU) electric distribution network. The subject transformer is currently off-line and unable to serve customers. This creates a reliability risk for customers served by the substation and those served by adjacent substations (Colorado & Maybell).

Responses are due November 3, 2026 at 3:00 PM PST.

Questions must be submitted by October 27, 2026 at 1:00 PM PDT.

A non-mandatory pre-proposal conference is scheduled for October 26, 2026 at 10:00 AM PDT at https://teams.microsoft.com/l/meetup-join/19%3ameeting_YmM5MGIyZGQtZjUyMy00NmUyLWIyZDktOGEwYjliNGI1ZTg1%40thread.v2/0?context=%7b%22Tid%22%3a%2268949a6d-ce6e-4230-8536-f3e1f8d5dfdd%22%2c%22Oid%22%3a%2208150fd8-1d7b-4643-a609-2762291b4a27%22%7d.

Commodity categories: Utilities; Electric Power Distribution.

Contact: Ann Marie Romero, Contracts Administrator (annmarie.romero@paloalto.gov, (650) 329-2460).

4 documents are attached to the notice: Minor Public Works Template 20260917FINAL; Insurance Requirements; Payment Bond; Performance Bond.

The full solicitation document, addenda and the question-and-answer thread are on the agency's OpenGov portal at https://procurement.opengov.com/portal/palo-alto-ca/projects/317782. Responses are submitted electronically there, and a free vendor account is required before you can upload one.

Reproduced from the official notice via OpenGov Procurement - California. The agency's page is the one that counts.

What the notice says

Bond
Mentioned; the notice gives no amount
Site visit
Mentioned
Questions due
27 Oct 2026

Read from the notice's own wording. BusyBids holds the notice, not the attached documents, and never assesses whether you meet a requirement - confirm anything that matters with the issuing agency.

Check before bidding

  • The notice mentions a bid, performance or payment bond - confirm the amount and the form with the agency before you price the job.
  • The notice describes a mandatory site visit or pre-bid meeting - a bid from anyone who did not attend is usually rejected unopened.
  • The notice lists a pre-bid meeting on 26 October - check whether attendance is mandatory.
  • Questions close on 27 October, before the bid deadline.
  • Only 7 days left to prepare a bid.

Taken from the notice as published. BusyBids does not assess whether you meet a requirement - confirm anything that matters with the issuing agency.

Important dates

Add all to calendar
EventDate and time
Pre-bid meetingcheck the notice for whether attendance is mandatory 26 October 2026, 10:00 AM PDT check
Questions due 27 October 2026, 1:00 PM PDT check
Bid deadline7 days remaining - last confirmed 27 Oct 3 November 2026, 3:00 PM PST check 7 days

Times are shown in the agency's own zone. Confirm every deadline against the official notice.

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Where this came from

Collected from OpenGov Procurement - California, first seen 16 October 2026, last confirmed 27 October 2026.

The notice text above and every date and requirement are reproduced from the source. Confirm every deadline against the official notice before you bid.

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About City of Palo Alto

BusyBids has tracked 10 notices from City of Palo Alto since September 2026, 2 of them open now. The open work falls under Electrical, HVAC.

Every City of Palo Alto bid BusyBids tracks