Clay County Pavement Assessment

Clay County - Engineering has issued request for qualification, solicitation 25/26-115.

Clay County Board of County Commissioners (County) is soliciting qualifications from qualified firms with demonstrated experience in pavement management services to conduct a comprehensive Pavement Condition Survey and develop a Pavement Management Program (PMP) for the County's paved roadway network. The purpose of this project is to accurately assess the current condition of approximately eight hundred thirty one (831) centerline miles of County-maintained paved roadways using current industry-standard data collection technologies and engineering practices. The resulting Pavement Management Program shall provide the County with a systematic, objective, consistent, and repeatable process for evaluating pavement conditions, prioritizing maintenance and rehabilitation projects, forecasting future pavement performance, and optimizing the use of available funding to maximize the service life of the County's roadway assets. Bidders shall submit all inquiries regarding this RFQ in the "Question and Answer" tab of the RFQ. See "Inquiries/Questions" in the "Instructions to Bidders" below for more information. Bidders are prohibited from contacting, by any means, whether orally, telephonically, electronically or in writing, any member of the Board, any County employee, including the County Manager, the County Attorney or the Commission Auditor, any member of the designated Evaluation Committee or any agent of the County regarding the Request for Bids in any respect during the Request for Bid Period. The Request for Bid Period during which no contact may occur commences from the date of publication of the notice of a Request for Bids and ends upon a Bid Decision becoming final, i.e. after the notice of bid protest period of 72 hours has expired. However, in the event of a notice of protest, the no contact rule continues in place during the Protest Period and does not end until a resolution of the protest has occurred and become final. The following exceptions exist to the no-contact rule: Inquiries may be submitted to the Purchasing Department if specifically provided in the Request for Bids; Pre-bid conferences provided for in the Request for Bids; and Formal presentations by Bidders to the designated Evaluation Committee or to the Board or any committee thereof specifically contemplated in the Request for Bids. The Board reserves the right and power to reject any and all Bids without cause and to waive technical and non-technical or non-material defects in the Request for Bids or submittal of any Bid, and in its discretion to re-advertise the Request for Bids. The Board reserves the right to award Request for Bids which would be in the Best Interest of the County. Interested vendors are advised that the Clay County Board of County Commissioners has a local preference policy and Buy American policy. The complete policy for both can be viewed at: https://www.claycountygov.com/government/purchasing/vendor-information. FOLLOWING THE BID OPENING AND TABULATION, A “NOTICE OF INTENT TO AWARD BID” OR A “NOTICE OF REJECTION OF ALL BIDS” WILL BE POSTED ON THE INTERNET AT: https://procurement.opengov.com/portal/claycounty?status=all. THIS WEBPAGE CAN ALSO BE ACCESSED FROM THE HOMEPAGE OF THE COUNTY’S WEBSITE AT: https://www.claycountygov.com/government/purchasing/formal-bid-solicitations PROSPECTIVE BIDDERS ARE NOTIFIED THAT THE FAILURE TO INCLUDE A PROPER BID BOND OR OTHER SECURITY APPROVED UNDER THE COUNTY’S PURCHASING POLICY, IF REQUIRED FOR THIS REQUEST, WILL RESULT IN REJECTION OF THE BID AND SHALL, AS WELL AS THE FAILURE TO FILE A WRITTEN NOTICE OF PROTEST AND TO FILE A WRITTEN PETITION INITIATING A FORMAL PROTEST PROCEEDING WITHIN THE TIMES AND IN THE MANNER PRESCRIBED IN CHAPTER 8, SECTION I OF THE COUNTY’S PURCHASING POLICY SHALL, CONSTITUTE A WAIVER OF THE RIGHT TO PROTEST THE BID REQUEST, ANY ADDENDUM THERETO, OR THE BID DECISION, AS APPLICABLE, AND TO INITIATE A FORMAL PROTEST PROCEEDING UNDER THE PURCHASING POLICY. THE COUNTY’S PURCHASING POLICY CAN BE VIEWED AT THE COUNTY’S WEBSITE BY FOLLOWING THE APPROPRIATE LINKS FROM THE HOMEPAGE ADDRESS SET FORTH ABOVE. IF A PROSPECTIVE BIDDER IS IN DOUBT WHETHER THIS REQUEST REQUIRES A BID BOND, SUCH PROSPECTIVE BIDDER IS SOLELY RESPONSIBLE FOR MAKING APPROPRIATE INQUIRY. THE BOARD RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS WITHOUT CAUSE AND TO WAIVE TECHNICAL AND NON- TECHNICAL OR NON-MATERIAL DEFECTS IN THE REQUEST OR SUBMITTAL OF ANY BIDS. A PERSON OR AFFILIATE WHO HAS BEEN PLACED ON THE CONVICTED VENDOR LIST FOLLOWING A CONVICTION FOR A PUBLIC ENTITY CRIME MAY NOT SUBMIT A BID ON A CONTRACT TO PROVIDE ANY GOODS OR SERVICES TO A PUBLIC ENTITY, MAY NOT SUBMIT A BID ON A CONTRACT WITH A PUBLIC ENTITY FOR THE CONSTRUCTION OR REPAIR OF A PUBLIC BUILDING OR PUBLIC WORK, MAY NOT SUBMIT BIDS ON LEASES OF REAL PROPERTY TO A PUBLIC ENTITY, MAY NOT BE AWARDED OR PERFORM WORK AS A CONTRACTOR, SUPPLIER, SUBCONTRACTOR, OR CONSULTANT UNDER A CONTRACT WITH ANY PUBLIC ENTITY, AND M

Responses are due October 15, 2026 at 4:00 PM EDT.

Questions must be submitted by October 2, 2026 at 4:00 PM EDT.

Commodity categories: Database Software; Engineering Software; Pavement Testing and Data Collection Equipment; Site Assessment and Site Field Observation; Contracted Services, System Assessment; Construction Consulting; Pavement Data Collection Services.

Contact: Lynne Laganella, Sourcing and Procurement Analyst (lynne.laganella@claycountygov.com, (904) 529-3693).

5 documents are attached to the notice: Chapter 8; EFT FORM; W-9 (2024); Certificate of partial payment; Certificate of final payment.

The full solicitation document, addenda and the question-and-answer thread are on the agency's OpenGov portal at https://procurement.opengov.com/portal/claycounty/projects/301240. Responses are submitted electronically there, and a free vendor account is required before you can upload one.